The West Chester Area School District schedules substitute coverage for teaching staff and building level support staff through the AESOP attendance system from Insight. The AESOP system is an automated process for any absences that require pre-approval by either the building principal and/or a central office supervisor (i.e. Personal Days, Bereavement Leave, Professional Development, Curriculum Development work, etc). Absences are approved through the AESOP website prior to the Insight service finding a substitute for the absence.

AESOP Login - If you do not have your login and password, please notify Amelia Pumala at 484-266-1012 or apumala@wcasd.net. 

What you need to do:

1.  Reporting an Absence for Pre-Approval

TEACHING STAFF:  Please report all absences through the AESOP system for all teacher calendar days you will be absent. This includes any in-service days throughout the year. For any absences that you require pre-approval, you should submit this request through the AESOP system and utilize the “notes” section with any specifics for the approver. You should allow as much lead time as possible to have the absence move through the approval process.

• For any teachers whose position does not require a substitute when absent, you should review your profile on AESOP to insure that it reflects that no substitute will be sought for your position.

SUPPORT STAFF: Please report all absences that require sub coverage through the AESOP system. For any absences that you require pre-approval, you should submit this request through the AESOP system and utilize the “notes” section with any specifics for the approver. You should allow as much lead time as possible to have the absence move through the approval process 

2. Reporting an Absence Not Needing Pre-Approval

TEACHING STAFF:  SICK DAY, FAMILY SICK DAY and PERSONAL EMERGENCY DAY do not require pre-approval. You should use one of three codes as appropriate if absence will occur within 48 hours of being submitted for approval. Please note that your supervisor may ask you to provide documentation with regard to on any of these days

SUPPORT STAFF: SICK DAY and PERSONAL EMERGENCY DAY do not require pre-approval. You should use one of two codes as appropriate if absence will occur within 48 hours of being submitted for approval. Please note that your supervisor may ask you to provide documentation with regard to on any of these days.

3. Attendance Recording

TEACHING STAFF:  There will no longer be the need to submit “Certificate of Absences” for our teaching staff to our payroll department. Instead, absences for our teaching staff will uploaded on a bi-weekly basis from the AESOP system directly into our Finance Plus Attendance System

SUPPORT STAFF: Absences should be recorded through the Timeforce system and the Finance Plus Attendance System accordingly.

If you have any questions regarding the Insight AESOP Attendance System or the pre-approval process, Amelia Pumala (apumala@wcasd.net) at 484-266-1012 is a great resource.