Tuition Reimbursement Pre-Approval Guidelines

  • (All Staff should refer to their current contract for specific terms regarding Tuition Reimbursement)

    ALL requests are submitted through MY LEARNING PLAN which will allow you to:

    •Submit pre-approval requests NOTE: This form is for Tuition Reimbursement Only
    •Monitor your status throughout the process (submitted, pre-approval, processing reimbursement, paid etc.)
    •Monitor the number of credits being taken for reimbursement.

    Courses regardless of the individual institution's calendar must fall in the ranges as outlined below. The most calendar days of the course range determines what session it is considered. 

    For example, if a course starts April 15th and ends May 5th it is considered a Spring course. If a course starts April 28th and ends May 15th it is considered a Summer 1 course.

    Note: The District's fiscal year is Jul 1 - Jun 30. Summer 2 (Jul 1st – Aug 1st) starts your new credit count for the year.

    Fall Semester

    Spring Semester

    Summer I

    Summer II

    Start Date:

    Start Date:

    Start Date:

    Start Date:

    September 1st to December 31st

    January 1st to April 30th

    May 1st to June 30th

    July 1st to August 31st

    Deadline:

    Deadline:

    Deadline:

    Deadline:

    August 1st

    December 15th

    April 1st

    May 15th

    Replacement Course: Any bargaining unit member who has a class canceled after approval will have the opportunity to be approved for another class. Submit new request indicating “Replacement Course” and for which course replacing. Attach course cancellation notification.

    All proof-of-payment documentation and official transcripts must be submitted to Human Resources within 90 days of the last class of the course to be considered for reimbursement.

    Email apumala@wcasd.net for more information.